![]() ![]() From almost any app I can create an OmniFocus task. (Email inboxes are not a good place to keep tasks, you realize.)Īnd I love the Share Extension in iOS8. I even figured out, using their Clip-o-Tron 3001, how to turn Mac Mail messages into tasks with a keyboard shortcut. When you are in the Forecast perspective, both the iOS apps and the OSX app allow you to see your Calendar Events right next to your actions for the day: OF syncs automatically across Mac, iPad, and iPhone. OmniFocus is Ubiquitous Across Devices and Apps Using OF requires some patience and learning, but is worth the investment of time if you’re serious about project and task management. The Inbox is the starting point–OmniFocus suggests that you take some time to just “brain dump” everything there and then assign Contexts and Projects, due dates and duration times later. IPad, showing various perspectives and Inbox (“Blog Posts” is a “custom perspective” available with iPad Pro version) Or you can just make a quick entry in the Inbox, and then decide how to categorize it later. The Forecast view shows your tasks chronologically in one place–I spend most of my time in this view. Contexts allow you to organize actions according to the things/people/environment you need to do them: Office, iPad, Internet, Computer, Car (careful!), etc. For that matter Projects can just have what Omni refers to as loosely-related but not interdependent “Single Actions,” like a grocery shopping list. Projects can be Sequential (you have to do action 1 before you can do action 2) or Parallel (it doesn’t matter in which order you do the individual tasks). Projectshelp you break a bigger endeavor down into its component actions. Or skip the videos and read this one-paragraph simplification of what you need to know about OF terminology before using it: To get a quick overview, check out this video, or this one, which explains the fundamental OF concept of “perspectives,” ways of organizing and accessing your tasks. OF) does everything I want a task management app to do, and many things I didn’t know I would want such an app to do.įirst Things First: Learn OmniFocus Language In more than half a year of daily use (exception: techno- Sabbath), I’ve only found one real flaw in the program (sync is not seamless). All the better if you can track everything through one clearinghouse. But it’s a bad idea to use multiple apps to organize tasks. You know that creeping suspicion that some of your strangest idiosyncrasies could not possibly be shared by anyone else ever?Ĭase in point: it turns out I’m far from the only one who has had about a dozen different to-do apps on his phone in the last couple months. ![]()
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